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We are recruiting a Team Assistant for Architecture Practice based in central London. This is an ongoing temporary assignment that will start ASAP.
It is essential that you have Team Assistant experience and have supported a large team.
Producing documents in accordance with house style (Letters, Reports, Presentations).
Full responsibility for co-ordinating and attending monthly Business Briefings, booking meeting rooms, refreshments, recording, drafting presentation, liaising with contributors in timely manner.
Prepare monthly business reports
International travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms.
Organising Visa for staff travel to relevant countries
Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities, liaising with Facilities Management Helpdesk where required
Assisting with expense claims, timesheets and other procedural demands
Diary Management and support for 2 local team leaders
Organise ad-hoc social, staff and client events
Cover for other Secretaries/PAs when required
Encouraging a professional and tidy office environment
Assisting with induction of new starters
Assist with staff movements e.g. preparing desks and IT equipment
Plays part in ensuring staff are healthy and safe
Handling of incoming and outgoing post, ordering couriers
Ordering and managing stocks of stationery and other office consumables
Ordering business cards for team members
ArchivingYou will have worked as a Team Assistant before. This role has an immediate start.
Experience within an Architectural background would be highly advantageous.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job