Admin Assistant

Full Time Permanent

UK Jobs Board

Administrator ( HR & Projects)
Initially a 10 month contract

On joining this international  Renewable Energy company situated in the City, the Administrative Assistant will be responsible for providing day to day administrative support to the technical team you will also work as part of the HR team (HR Manager and HR Assistant) you will have some HR related duties too. You will be asked to execute administrative tasks with diligence, accuracy and discretion in order to ensure effective and efficient operations support.

This position is initially a 10 month contract with the possibility of being extended or going permanent

Key Responsibilities

" Assist technical staff with project administration
" Collect, compile and prepare documentation; draft reports under instruction and supervision
" Draft correspondence, documents, contracts, presentations, etc.
" Organise staff and clients' meetings
" Assisting with HR induction of new staff and onboarding process
" Keep existing spreadsheets up to date
" Update and maintain office documents ; provide general admin support for quality audits
" Provide HR administration support: drafting correspondence, scheduling meetings, etc.
" Maintaining HR databases on regular basis to ensure employee records are accurate and up to date
" Ensuring employees' and subcontractors' CVs are in company format and kept updated
" Maintaining subcontractors' files and lists: ensuring agreements, certificates, insurances, etc. are up to date

Skills and knowledge

" Good working knowledge of Microsoft Office Package: Word, Excel, Outlook, and MS Teams
" Excellent English communication skills, both verbal and written.
" Excellent internal and external customer service skills
" Excellent telephone manner and interpersonal skills

Skills and Personal Attributes

" Highly organised, enthusiastic with "can do" attitude and a quick learner
" Capable of following instructions and procedures
" Team orientated with the ability to multi-task and work well under pressure
" A mature and responsible personality able of working on own initiative when necessary
" Efficient and effective when performing work duties with high attention to detail
" High level of professionalism, self-motivation and time management
" Good timekeeper

German (or another European language such as Polish or French) is an advantage

This is an excellent company to work for who really do value and look after their staff

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